To,
Name of the recipient [write the name of the recipient]
Address [write the address of the recipient of the letter]
Date [write the date of sending the letter]
Subject: [write the subject of the letter in a precise manner]
Dear _____________ [write a proper salutation and a title for the recipient]
First paragraph: [In this paragraph the sender must introduce him/ her on the company’s behalf and give the necessary details. The sender must then welcome the recipient of the letter to the company or the entity on behalf of the whole firm.]
Second paragraph: [In this paragraph the sender must encourage the recipient and give him/ her best wishes for his/ her future experience. The sender can also encourage the recipient for the work which he/ she is supposed to carry on.]
With regards,
Name [write the name of the sender]
Designation [mention the designation/ profile of the sender and company’s name]