Decline Letter Template


____________: [Write the name of the letter recipient]

_____________: [designation of the recipient]

______________: [name of recipient’s company]

______________: [Mention the complete address of the company]

__________________: [mention the date on which the letter is being sent]

Sub: _________________ [give proper subject to the letter in a line]


Dear Mr. / Mrs. / Ms,


Thank you for applying for the job in our company for ______________ (position) on _________( date of applying).


We have gone through your application where it is mentioned that ________________ (details of work experience and qualification). But as per our eligibility criteria we are looking for candidate with _______________ (experience and qualification expected).


Therefore we are sorry for declining your application as it does not suit our requirement.

Kindly feel free to contact us at: ___________ [e-mail id] or on: ________ [phone number] in case you have a question or a query.

Yours Sincerely,

_________ [write the name of the sender]

_________ [designation of the sender]

_________ [company name of the sender]

_________: [address of the sender]

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