Apology for Incorrect Payment Overpayment
[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
A check of our records has revealed that we have made an incorrect payment to you in settlement of your invoice #[INVOICE NUMBER]. Our check #[CHECK NUMBER] for $[AMOUNT] is $[AMOUNT] in overpayment of the total amount due, $[AMOUNT].
[MENTION HOW YOU REQUEST THE OVERPAYMENT TO BE HANDLED, ex. As the overpayment is not insignificant, I would greatly appreciate the difference of $1,000 to be sent to us.] I thank you for your consideration and look forward to continued business together.
Sincerely,
[YOUR NAME, ex. Jill Jones]
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