To Municipal Departments Advising as To Holding of Company Picnic Alcohol to Be Served
[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS OF MUNICIPAL DEPARTMENT, ex.
New York Parks Department
1234 First Street
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
Re: Picnic at [BRIEF LOCATION OF PICNIC]
Please be advised we are holding a company picnic at [NAME OF PARK AT WHICH PICNIC WILL BE HELD] on [DATE OF PICNIC, ex. Wednesday, June 26, 1998] from [TIME OF PICNIC, ex. 3:00 p.m. to approximately 10:00 p.m.]. We will be serving alcohol at this function.
Should you require additional information, please contact the undersigned at [XXX-XXXX].
[YOUR NAME, ex. Jill Jones]