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Return of Late Payment and Denial of Discount

Dear Your check in the amount of $_________is being returned to you because it has been made out for the wrong amount. As we have explained previously, the 2% discount we offer can only be applied when your payment is mailed within 10 days of delivery. By waiting beyond that period, you forego the opportunity […]

Request for Payment of Unearned Discounts

Dear If you remember, we wrote to you about our terms on open account and are wondering if perhaps the personnel in your accounts payable department are unaware of these terms. If this is the case, we would appreciate it if you would bring this letter to their attention so that we may clear up […]

New Open Account Welcome & Terms Letter

Dear Thank you for opening an account with our company. As one of the leaders in this industry, we can assure you that our products and our services will not disappoint you. I would like to take this opportunity to briefly set forth our terms and conditions for maintaining an open account with our firm. […]

Sample Notify Customer That Credit Limit has been exceeded Letter

Notify Customer That Credit Limit has been exceeded [DATE, ex. Wednesday, June 11, 1998] [NAME, COMPANY AND ADDRESS, ex. John Smith XYZ Inc. 1234 First Street Suite 567 Anycity, Anystate  85245] Dear [NAME, ex. John Smith], As you know, we are happy to accommodate you with credit terms to better facilitate doing business together. Unfortunately, […]

Sample Notice to Customer: Require Certified Check or Cash on Next Order Letter

Notice to Customer: Require Certified Check or Cash on Next Order [DATE, ex. Wednesday, June 11, 1998] [NAME, COMPANY AND ADDRESS, ex. John Smith XYZ Inc. 1234 First Street Suite 567 Anycity, Anystate  85245] Dear [NAME, ex. John Smith], We thank you for your payment of $[AMOUNT, ex. 5,000.23] for [PRODUCT(S) / SERVICES(S), ex. your […]