1234, Main Street
Boston, MA 02123
08 April, 2005
<Recipient Address Goes Here>
Hello,
Abc Company was recently the subject of <an article/a report> run by your <station/publication>. In this coverage, <Description of objectionable story>. This information is false, and we feel that it may damage our business if left unanswered.
That said, I’m requesting one of two things: an opportunity to <print/tape> a rebuttal to your coverage, or a follow-up to your previous story, where we will set the facts straight. I think that as responsible journalists, this is the only type of action you can take.
I’m aware of your excellent reputation as a professional, so I’m confident that we can discuss this matter soon and correct the erroneous report. Please call me at <phone number> so we can talk over a course of action. Thank you very much for your consideration.
I look forward to hearing from you.
Regards,
Robert Anderson
encl: <List of enclosed items goes here>