Sample Letters

Welcome letters are used for the purpose of welcoming a new product in the market, new employee, client, investors in the business, guest at house, office, event, conference etc. Though the purpose might be varied but all of the letters follow a single approach of cordiality for every kind. Therefore, while documenting a welcome letter, some of the specific guidelines holds true irrespective of the kind. They are as follows:

• The wordings used in welcome letters have to be engaging yet professional.
• One must ensure to use language that is concise and easily understandable without being much verbose or effusive.
• Prior writing the letter, decide the content that is to be written on each paragraph. This would be according to the purpose that is decided to be depicted. If it is for business purpose, then one must ensure to talk about the enclosures that are being attached along with the letter.
• Salutation can be personalized or use event title followed by “attendee”.
• First paragraph conveys a “welcome” message.
• Body paragraph conveys “agenda” information (attachments).
• Closing paragraph conveys “appreciation” to guests.
• Signature line from event host, including title.
• The welcome letter should be simple and to the point. It’s helpful to make sure that your welcome letter is written either on organization letterhead.

Download welcome letters In Word Format

To,

Name [write the name of the new employee]

Designation [write the designation of the recipient]

Address [write the address of the recipient]

Date [mention the date of sending the letter]

Subject: [describe the subject of the letter as precisely as possible]

Dear ______________ [write appropriate salutation and a suitable title for the recipient]

I _____________ [write the name of the sender], the _____________ [write the designation/ job profile of sender], at __________________ [name the firm/ company], would like to welcome you to our company on behalf of the entire office staff. You have been appointed as the _____________ [mention the new designation of the recipient] at the office, and we assure you a pleasant working environment.

Should you need any type of assistance, please feel free to contact me at my number ____________ [provide the number and working hours] or email me at _________[provide email address]

Regards,

Name [write the name of the sender]

Job profile [mention the designation of the sender]

Company & Address [write the name of the company and the official address of the sender]

Download welcome letter template In Word Format

To,

Name of the recipient [write the name of the recipient]

Address [write the address of the recipient of the letter]

Date [write the date of sending the letter]

Subject: [write the subject of the letter in a precise manner]

Dear _____________ [write a proper salutation and a title for the recipient]

First paragraph: [In this paragraph the sender must introduce him/ her on the company’s behalf and give the necessary details. The sender must then welcome the recipient of the letter to the company or the entity on behalf of the whole firm.]

Second paragraph: [In this paragraph the sender must encourage the recipient and give him/ her best wishes for his/ her future experience. The sender can also encourage the recipient for the work which he/ she is supposed to carry on.]

With regards,

Name [write the name of the sender]

Designation [mention the designation/ profile of the sender and company’s name]

Download welcome letter format In Word Format

To

Jennifer Crow.

23, Sunshine Tower

Rose Avenue, London.

23 November 2011

Subject: Welcoming to the new work place.

Dear Ms. Crow,

This letter is to congratulate you on being appointed as the new manager for the sales department of our company. We found you extremely suitable for this job as per your qualifications and experience. Enclosed herewith is your job profile and description.

As we discussed during the interviewing process, you will be reporting directly to me, however, I would like to introduce you to the rest of your department at 09:00 am, they will be your close colleagues and are here to help you feel at home.

We operate as one team not separate departments with prime goal of making each of the firms venture a success.

Hope you will also work to the best of your capabilities for achieving this goal. Wishing you all the best for the future endeavours.

With regards,

Mark Turner

Head of the Department

Sales and marketing

Sheryl Pvt. Ltd.

Download welcome letters example In Word Format

To,

Henry Peterson,

102, Bell Tower

Dallas, TX 30247

London.

13^th March 2011

Dear Mr. Peterson,

Subject: Welcoming you to our company

I, Robert Fredrick, on behalf of our company ‘Intelco Solutions’ welcomes you as the Senior Marketing Manager. We are extremely proud and happy with the decision of hiring an employee as competent and experienced as you.

The enclosed information is designed to serve as an introduction to your department and provide resources that will help you make a smooth transition into your new role. Our company is comprised of not only the IT solutions we offer but also of employees who work hard towards the success. We believe that each new employee must be accepted and efforts must be made to make him comfortable so that he can give his best performance.

Best of luck!

Yours faithfully,

Robert Fredrick

Intelco Solutions

Download welcome a new employee letter In Word Format