Sample Letters

Warning letter is written to warn the person for wrong action. If the case is severe the letter can also be considered as legal.

This letter is to warn the person before the actual action taken. The reason of warning should be mention in the letter and what is expected by the reader should be written. Action should be described in the letter.

The warning letter should provide a time period within which this action must be rectified, after which there will be inevitable steps taken by the party issuing the letter.

The letter should be written in authorative tone and needs mention clear what is expected by the reader.

To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

Subject: Write down the purpose of writing the letter in one line

Dear Mr. /Ms. /Mrs. Last Name

This letter is to warn you for _________________ [mention the reason for giving warning].

The incident, _______ _________ [mention the details of the incident for which warning is given] that happened _______________ [time when incident took place] was not accepted. And we are disappointed with you.

Please treat this letter as last warning and the management will not tolerate such behavior in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Sub: Warning for poor performance

Dear Mr. D’silva,

This letter is in regards to your poor performance that you have shown last month.

You have been working with us from last 6 months and during training it was told to you that your performance will be checked for 6 months, and you will be considered as permanent employee after your performance review.

But your performance is not up to the mark from last three months. You have failed to achieve your targets. If there is anything that you want to discuss with the management you are welcome. I expect you to start taking your new role more seriously and focus on giving good results.

Sincerely,

Roger Andrews

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Dear Mr. Brown,

Subject: Warning for disobeying the code of conduct

Dear John,

This letter is in reference to your behavior that you have shown in yesterdays meeting. If you had any issues you could have sorted out in professional way.

The way you reacted in the meeting was not accepted. Being on the senior position we expect you to maintain the decorum. There are many juniors who are reporting to you and see you as mentor. But the reaction that you showed to prove you point was not accepted.

Considering your position and your tenure in the company we are just issuing you a warning letter. However, the management shall not tolerate such indiscipline in future.

Sincerely,

James Watson

Head HR

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Subject: Final warning for not being punctual to the office

Dear Mr. Parker,

It has come to our notice that you don’t reach on time to office by 10 am. We have checked your records and have seen that you have been late to office from last one month.

You have been warned by your senior for your late coming as well, but as per your seniors views they have not seen any changes in your behavior.

Please consider this letter as final warning. If you come late to office again we will be forced to terminate you from your job.I hope you take the warning seriously this time and start being punctual to the office.

Yours Sincerely

Fredrick Johnson

Manager HR