Date (Write down the date on which this letter is being sent
Name (Mention the name of the recipient)
Designation (Mention his designation, if applicable)
Company (Mention the name of the company to which he/ she belongs, if applicable)
Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)
Subject: Apologies for ______________ [reason for apology]
Respected Sir/Ma’am (You may even write Mr. /Ms. /Mrs. Last Name)
I am writing this letter to apologize for the inconvenience caused to you due to _________ _________ [reason for asking apology]. I understand the issues faced by you due to the negligence at our end.
We have been associated with you since ___________ [mention the term of association] and hope that this incident would not hamper our association.
I once again apologize for ___________ [once again mention the reason for which apologies are asked] and believe that you would allow us the opportunity to continue serving your organization.
Name (Mention the name of the sender)
Designation (Mention the designation of the sender, if applicable)