Sample Settlement Offer on Disputed Account Balance Letter

Settlement Offer on Disputed Account Balance

[DATE, ex. Wednesday, June 11, 1998]

WITHOUT PREJUDICE

[NAME, COMPANY AND ADDRESS, ex.

John Smith

XYZ Inc.

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.

Your [SOURCE, ex. June, 1998 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT].  As you know, we dispute this figure for the following reasons:

[LIST REASONS, ex.

o Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:

INVOICE #                                AMOUNT                      DISCOUNT

2342342                                    1,000.00                        20.00

3234234                                    500.00                          10.00

2432342                                    250.00                          5.00

Total                                                                             35.00

o Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]

Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT].  Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].

Sincerely,

[YOUR NAME, ex. Jill Jones]

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