[Recipient’s full designation],
[Recipient’s complete court Address including pin code],
[Date of the letter]
Re: Request for granting Donation (mention the amount and reason)
Respected [Recipient’s name],
We are a reputed company (company’s name) that deals in (elaborate on what the company deals in).Every year, we organize a common fair where reputed companies across the globe takes part. The fair gives an opportunity for these companies to show case their products to the rest of the world. The opportunities available at this fair are numerous in numbers.
We have come to know that your company (write the company name) is also interested in taking part in such fairs .We would appreciate if you also grace the occasion at the fair. In order to do so, you need to fill in the attached form and pay a donation of minimum $1500.
Please note that the fair is supposed to be held on the 30th of April 2010 at the Winston Ground. Looking forward to hear from you soon.
I look forward to hearing from you soon.
Thanking you in anticipation,