Sample Bid Request Letter

Bid Request

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.

John Smith

XYZ Inc.

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

[SENDER FIRM NAME, ex. Carter Industries] is accepting bids for [PRODUCT(S) / SERVICE(S) AND REQUESTED DELIVERY DATE, ex. the following products for immediate delivery:

2 A34 model commercial compressors

300 yards of 4 1/2“ A34-compatible tubing]

We request that you submit a bid, including credit terms and any other relevant information by [DATE, ex. June 20, 1998]. [MENTION METHOD OF SUBMISSION, ex. Please send all correspondence to:

Jill Jones

Carter Industries

1242 John Street

Suite 145

Anycity, Anystate 65433]

{You may reach me at XXX-XXXX if you require additional information.}  I look forward to receiving your bid.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Download Bid Request In Word Format

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