Letters-Home

Notice To Customer: Underpayment, Send Balance

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.

John Smith

XYZ Inc.

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We have just received your payment of $[AMOUNT, ex. 5,200.24] for [PRODUCT(S) / SERVICE(S), ex. your order of five Magnaflux compressors].  Thank you for your payment.  Our records, however, indicate that the total billing for that invoice (#[INVOICE NUMBER]) is $[AMOUNT, ex. 5,400.24].  Please check your records to ensure that I have not made a mistake.  If you find that we are correct, please be so kind as to send the remainder, $[AMOUNT, ex. 200.00], at your earliest convenience.  Otherwise, please call me at XXX-XXXX so that we may update your account accordingly.

Sincerely,

[YOUR NAME, ex. Jill Jones]

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Thank You for Filling Questionnaire: Suggestions Considered

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you for filling and returning our questionnaire.  I wish to take this opportunity to tell you that I have brought your comments to the attention of [PERSON/POSITION, ex. our vice president of sales].  [STATE ACTION TO BE TAKEN, We have immediately called a meeting to discuss the possibility altering our terms of sale, as you suggested.]

Again, I thank you for your response and I will keep you posted on the results.

Sincerely,

[YOUR NAME, ex. Jill Jones]

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Notify Client That He/She Missed Appointment: Cancellation Fee

[DATE, ex. Wednesday, June 11, 1998]

[NAME,AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You did not show up for your appointment on [DATE & TIME, ex. Wednesday, 2:30 PM].

Regretfully, we must charge a cancellation fee of [AMOUNT OF CANCELLATION FEE, ex. $15]. We enclose an invoice in this regard.

Kindly contact our office in order that we can reschedule the appointment.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Download Notify Client That HeShe Missed Appointment Cancellation Fee In Word Format

Payment Policy for Healthcare Professional

PAYMENT POLICY

Payment for services is due at the time the services are rendered. For your convenience, we accept cash, checks, money orders, Visa, Mastercard and American Express.

Returned Checks will be charged a $15.00 handling fee.  Balances over 30 days will be subject to interest charges of 1.5 percent per month (18% per annum).  A minimum charge of $25.00 will be made for missed appointments and appointments cancelled without 24 hours advance notice.

If you have dental insurance, we will help you receive your maximum allowable benefits, however you remain responsible for payment if your claim is rejected.

If you have any questions concerning your account, please call our office for an explanation.

I hereby confirm that I have read the above payment policy and agree to and accept it.

Date:    [DATE, ex. Wednesday, June 11, 1998]

______________________________________

Name:

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Notify Client That He/She Missed Appointment: Cancellation Fee

[DATE, ex. Wednesday, June 11, 1998]

[NAME,AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You did not show up for your appointment on [DATE & TIME, ex. Wednesday, 2:30 PM].

Regretfully, we must charge a cancellation fee of [AMOUNT OF CANCELLATION FEE, ex. $15]. We enclose an invoice in this regard.

Kindly contact our office in order that we can reschedule the appointment.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Download Notify Client That HeShe Missed Appointment Cancellation Fee In Word Format