Sample Letters

Date (Write down the date on which this letter is being sent)

To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

Respected Sir/Ma’am (You may even write Mr. /Ms. /Mrs. Last Name)

Subject: Write down the purpose of writing the letter in one line

First Paragraph: Ask sorry for the mistake occurred. State the reason for such a mistake.

Second Paragraph: Tell the recipient as to how much you value his/ her association.

Third Paragraph: Apologize once again and tell him / her that such mistake would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Dear {Recipient},

I know how awful it is when you’re counting on someone and he/she lets you down, so that makes it even harder for me to try to find the words to apologize for my late appearance at the {party, business meeting, etc.}.

I am aware that you expected me to be there at {HH:MM}, and that I showed up late, which embarrassed both of us. I never enjoy putting anyone in a situation like that, and I am truly sorry that you had to endure those moments of wondering where I was. And I regret that you had to try to make excuses for my tardiness

I hope I will be given a chance to explain and apologies in person, and assure you that such misbehavior will not be repeated.

Regretfully,

{Sender}

Date 18^th June, 2012

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Dear <Customer Name>

Please accept our apologies for the inconvenience that our salesman has caused you. I am sorry on behalf of my company. We are taking the required to steps to make sure such problem does not happen again.

Its our policy to exchange the product if there is any defect, I regret it was not clear to the salesman.

We hope we continue to serve you in future. Your suggestion and feedback are always welcome. You can contact me if you any concern on123-456-7890.

Yours in service,

<Company Representative>

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Dear <Customer Name>

Please accept our sincere apologies for the inconvenience you may have experienced in respect to [the issue].

At Silevertone Company, we ensure that our customer is satisfied with the service we offer. Unfortunately, we did not meet your expectations. I am sorry for your last experience and we are making the changes at our end to serve you better.

We have taken steps to ensure this will never happen again by giving proper training session, installing new back-up systems, creating an internal auditing team, etc.

You are a valuable customer to us and your suggestion and opinion is not gone unnoticed. I am sure you can see the changes in your next visit.

Regards,

David Johns

ABC Internet services

Request letter is written for asking help. It should be written in polite tone and should not sound like you are imposing or overbearing.

Start your letter by informing the reason of you writing the letter and then make the request for what you have written. You can be clear and straightforward for what you want.

Request letter should be short so that you don’t waste the readers time and request with reasonable limits.

Though you must thank the reader for their time and effort, do not thank them in advance for what you expect from them. This can seem very presumptuous and may irk the reader.