Warning Letter Template

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To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

 

Subject: Write down the purpose of writing the letter in one line

 

Dear Mr. /Ms. /Mrs. Last Name

This letter is to warn you for _________________ [mention the reason for giving warning].

The incident, _______ _________ [mention the details of the incident for which warning is given] that happened _______________ [time when incident took place] was not accepted. And we are disappointed with you.

Please treat this letter as last warning and the management will not tolerate such behavior in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

 

Warning Letter Example

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Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

 

Sub: Warning for poor performance

Dear Mr. D’silva,

This letter is in regards to your poor performance that you have shown last month.

You have been working with us from last 6 months and during training it was told to you that your performance will be checked for 6 months, and you will be considered as permanent employee after your performance review.

But your performance is not up to the mark from last three months. You have failed to achieve your targets. If there is anything that you want to discuss with the management you are welcome. I expect you to start taking your new role more seriously and focus on giving good results.

Sincerely,

Roger Andrews

 

 

Warning Letter

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Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Dear Mr. Brown,

Subject: Warning for disobeying the code of conduct

Dear John,

This letter is in reference to your behavior that you have shown in yesterdays meeting. If you had any issues you could have sorted out in professional way.

The way you reacted in the meeting was not accepted. Being on the senior position we expect you to maintain the decorum. There are many juniors who are reporting to you and see you as mentor. But the reaction that you showed to prove you point was not accepted.

Considering your position and your tenure in the company we are just issuing you a warning letter. However, the management shall not tolerate such indiscipline in future.

Sincerely,

James Watson

Head HR

 

Final Warning Letter

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Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Subject: Final warning for not being punctual to the office

Dear Mr. Parker,

It has come to our notice that you don’t reach on time to office by 10 am. We have checked your records and have seen that you have been late to office from last one month.

You have been warned by your senior for your late coming as well, but as per your seniors views they have not seen any changes in your behavior.

Please consider this letter as final warning. If you come late to office again we will be forced to terminate you from your job.I hope you take the warning seriously this time and start being punctual to the office.

Yours Sincerely

Fredrick Johnson

Manager HR

 

 

Employee Warning Letter Template

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To,

Name (Write down the name of the recipient)

Designation (Specify his/ her designation)

Department (Mention the name of the department he/ she works in)

Company (Mention the name of the company to which he/ she belongs)

Address (Mention the complete address of the company he/ she belongs to)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in not more than one sentence.

Dear Mr. /Ms. /Mrs. Last Name

Please treat this letter as warning for_________________ [mention the reason for which warning is given].

Its been observed that your behavior is not as per the code of conduct set by the organization _______ _________ [mention about the behaviour which is not accepted] is not accepted as per the company policy.

I, once again warn you for your behaviour. We are hopeful that this would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter)