Sample Letters

To,

Name (Write down the name of the recipient)

Designation (Specify his/ her designation)

Department (Mention the name of the department he/ she works in)

Company (Mention the name of the company to which he/ she belongs)

Address (Mention the complete address of the company he/ she belongs to)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in not more than one sentence.

Dear Mr. /Ms. /Mrs. Last Name

Please treat this letter as warning for_________________ [mention the reason for which warning is given].

Its been observed that your behavior is not as per the code of conduct set by the organization _______ _________ [mention about the behaviour which is not accepted] is not accepted as per the company policy.

I, once again warn you for your behaviour. We are hopeful that this would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter)

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Subject: Warning for poor performance

Dear Ms. Mathews,

This letter is in regards to your poor performance that you have shown last month.

You have been working with us from last 6 months and during training it was told to you that your performance will be checked for 6 months, and you will be considered as permanent employee after your performance review.

But your performance is not up to the mark from last three months. You have failed to achieve your targets. If there is anything that you want to discuss with the management you are welcome. I expect you to start taking your new role more seriously and focus on giving good results.

Sincerely,

Mary D’silva

Date 18^th June, 2012

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Subject: Warning for violating the company’s code of conduct

Dear Mr. Andrews,

I am writing this letter in reference to the incident that has taken place yesterday in training room.

We understand that the training professor was not well versed with the topic but you have no rights to humiliate your seniors. If you have any issue you could come to management for the problem. But such behavior is not accepted.

There are some ethics that we expect our employees to follow. There is a decorum that needs to be maintained while we are on duty. But you seem to have forgotten the code of conduct that the company follows. I suggest you to take this letter as warning for your misconduct

Sincerely,

Jennifer Brown

Date 18^th June, 2012

Name/Title Mary Roe
Address 795 E Dragram
City, State, Zip Code Tucson, AZ, 85705

Hello Mr. Lehmann,

I, John Smith, studying in ABC University in last year of my graduation. I am writing this letter to request of considering my application for seeking management studies in your institution

I am sending you my academic records for your reference and I am playing for football at state level. My certificates are also enclosed with the letter. I have filled the application form which is attached with the letter.

I would also want to assure you that the application is coming from an aspirant in the pink of the health. I hope that I would be provided with the opportunity of studying in your esteemed institution.

Yours faithfully,

John McConigle.

Sorry letter is written to say apologies for what you have done to the reader. The letter should be written with genuine feeling and should not be fake.

Sorry letter can be written for formal or personal purpose. The reason for saying sorry should be mentioned and if there is any need to clarify anything that you want should be mention in the letter.

It is best if sorry letters do not tend to justify the cause of grievance or the hurtful action. This defeats the point of the sorry letter which is to offer an unconditional apology. Hence, one must admit one’s fault and not be defensive while apologizing. This result is a convincing sorry letter.