To: [IDENTIFY PERSONS/GROUP, ex. John Smith, Joel Johnson & Bill Williams]
From: [YOUR NAME]
Date: [DATE, ex. July 5, 1998]
Subject: [MEETING, ex. July 13 Meeting Agenda]
I’m sure you’ll agree with me that our meeting on [DATE, ex. Wednesday] will require considerable preparation in order to ensure that we be efficient with our time. Accordingly, I’ve taken the liberty of writing up formal task assignments.
[FILL OUT FORM, ex.
John Smith Prepare quarter one sales analysis
Joel Johnson Determine whether our suppliers are
willing to extend our terms
Bill Williams Forecast quarter two demand]
Please inform me if there are any concerns. I look forward to seeing you on [DATE, ex. Wednesday].